A big part of corporate travel is attending events and conferences to network with industry peers, meet potential customers and promote your business. Whether it’s in a neighbouring city or on the other side of the world, we can help you get your people there safely, comfortably and effortlessly.
Make corporate event and conference travel easy with our event travel management. Have all your travel plans and needs organised and managed by travel experts, and enjoy event travel that is faster, easier and more affordable.
Take The Hard Work Out of Event Travel
Event travel requires a large amount of organisation and coordination. Using a conference travel agency like Spencer Travel means you can ensure a completely customised and comprehensive travel plan for all your staff without any of the admin.
We are a trusted provider of corporate travel management in Brisbane, Perth and Melbourne.
Our services are:
- Fast and Efficient – Whether it’s an event planned long in advance or a last minute travel need, we can make it happen.
- End-to-End – We’ll manage all aspects of travel, including flights and accommodation and any extras required, like transfers or lounge access.
- Accessible 24/7 – Travel never sleeps, so neither do we. Our team can be accessed at any time for extra support or to fix any issues that arise.
- More Affordable – Our team can get access to special deals and can negotiate corporate rates so staff can travel comfortably at a minimised cost to the company.
Our Event Travel and Conference Travel Services
End-to-End Travel Planning and Coordination
We can handle group bookings for flights, transportation, and accommodation, ensuring that the right hotels are chosen, with the right amenities, proximity to the event venue, and within budget.
We’ll also take care of organising airport transfers, car rentals, or chartered buses to ensure attendees move between the airport, hotel, and event venue without any hassle.
Cost Management and Budget Control
Our team can easily compare prices across airlines, hotels, car rental services, and transportation providers and leverage our connections to negotiate competitive rates or discounts. We also provide tracking and reporting of expenses so you can ensure all costs stay within your allocated event travel budget.
Travel Risk Management and Duty of Care
Keeping your team safe is the top priority. We can ensure that appropriate travel insurance policies are in place for all attendees, covering cancellations, medical emergencies, lost luggage, or other unforeseen circumstances.
In the event of a travel disruption, we can provide immediate support to help attendees rebook flights, find alternative accommodations, or access emergency services.
Streamlined Communication and Attendee Experience
We’ll send attendees notifications about flight changes, gate information, accommodation details, and event schedules to help reduce confusion and ensure everyone is on the same page.
Enhanced Travel and Event Experience
We offer the flexibility to personalise event travel itineraries for attendees, whether that’s upgrading flights or accommodation or arranging specific travel preferences. We can also create travel packages that align with the event, whether it’s pre-event tours, leisure activities after the conference, or even team-building excursions.
Enjoy Seamless Corporate Conference Travel
Organising corporate event travel or conference travel is a big job. From juggling multiple bookings, managing itineraries and customising travel plans to fit into busy diaries, organising and managing multiple people’s bookings is best left to the experts.
Spencer Travel’s company travel management offers businesses a range of services that enhance efficiency, cost-effectiveness, and risk management when organising business travel for events. As one of Australia’s most trusted conference travel agencies, we can manage everything from flight bookings and accommodation arrangements to on-the-ground logistics and risk assessment – helping you stay organised, save time, and ensure a positive and smooth travel experience.
Frequently Asked Questions: Event Travel Management
Can travel management help with more than flights?
Yes, our event travel management services can organise and manage every aspect of event travel, including flights, accommodation, transfers, insurance and more.
Do you have group size limits?
No, we are able to manage event travel planning for groups of any size – or even for individual travellers. For larger groups, we can help you access group booking discounts.
